Business Services

As a small business owner, you have more important things to do than to keep your own books. We take care of your books for you, so you can get back to the job of running your business and generating profits.

Each month or quarter we will do the following things for you...

• Reconcile your bank account
• Generate an income statement 
• Generate a balance sheet
• Clean up your general ledger
• Provide unlimited consultations
  

These tasks form the solid foundation of your small business accounting system. You can customize the package of services you receive by adding tax planning, tax preparation, or any of our other services.

Reconciling your business checking account each month allow us to keep your bank account, accounting, and taxes up to date.

Having us reconcile your account each month allows you to...

• Identify lost checks, lost deposits, and unauthorized wire transactions.
• Detect and prevent excess/unjustified bank charges and ensures transactions are posted correctly by your bank.
• Detect and prevent embezzlement of funds from within your company.
• Know how your business is doing? You cannot really know unless all accounts are reconciled and properly accounted for on your financial statement.
• Manage your cash more effectively. Proper management of funds not only saves money, but it also makes money for you.
• Protect yourself. By timely reconciling and promptly objecting to your bank about any unauthorized, fraudulent, or forged checks presented to your bank and paid by that bank, you can relieve your agency of responsibility for the shortfall and transfer the risk to the bank. This reason to reconcile alone should be enough. Crime exists.
• Sleep Better. You will sleep  more peacefully at night knowing your bank accounts are reconciled, in balance and that all escrow funds, accounts, checks and disbursed funds  are properly accounted for.

An income statement, otherwise known as a profit and loss statement, adds an itemized list of all your revenues and subtracts an itemized list of all your expenses to produce a profit or loss for the period.

An income statement allows you to...

• Track revenues and expenses so that you can determine the operating performance of your business.
• Determine what areas of your business are over-budget or under-budget.
• Identify specific items that are causing unexpected expenditures, like phone, fax, mail, or supply expenses.
• Track dramatic increases in product returns or cost of goods sold as a percentage of sales.
• Determine your income tax liability.

A balance sheet gives you a snapshot of your business' financial condition at a specific moment in time.

A balance sheet helps you...

• Quickly get a handle on the financial strength and capabilities of your business.
• Identify and analyze trends, particularly in receivables and payables. For example, if your receivables cycle is lengthening, you can collect your receivables more aggressively.
• Determine if your business can expand.
• Determine if your business can easily manage the normal financial ebbs and flows of revenues and expenses? 
• Determine if you need to take immediate steps to bolster cash reserves?
• Determine if your business has been slowing down payables to forestall an inevitable cash shortage?

Balance sheets, along with income statements, are the most basic elements in providing financial reporting to potential lenders such as banks, investors, and vendors who are considering how much credit to grant you.

The general ledger is the core of your company's financial records. These records constitute the central "books" of your system. Since every transaction flows through the general ledger, a problem with your general ledger throws off all your books.

Having us review your general ledger system each month allows us to hunt down any discrepancies such as double billings or any unrecorded payments. Then we will fix the discrepancies, so your books are always accurate and kept in tip top shape.

Growing businesses often reach a point where they need professional financial advice but cannot afford a full-time Controller.

If you are fortunate enough to be in this position, then I have the perfect solution for you. My Part-Time Controller service gives you a professional financial manager who collaborates with you to help guide your business to success.

The cost of hiring a full-time Controller for a small organization can be very costly per year plus bonuses and benefits. My Part-Time Controller services provides you with experienced support at a small fraction of that cost.

Here is what you get with my Part-Time Controller services...

• More time to focus on new services, new customers, and other core business issues.
• Better understanding of the financial side of your business. So, you have less surprises and more  control over the money.
• Improved decision-making capabilities from clearly seeing the hard and true numbers of your business.
• A readily available sounding board to help you with those tough business decisions and help you clarify  your business plans.
• The comfort from knowing that  a professional is overseeing, protecting, and constantly improving the  financial side of your business.
• A professional who establishes strong financial controls in your business to reduce employee theft and increase profits.
• Training and managing your accounting staff.
• Improved quality and timeliness of financial information.
• Budget preparation and monitoring.
• Profitability analysis by  service or product line.
• Tax saving strategies.
• Trend analysis.
• Assistance in defining long-range plans and the quantification of goals.
• Cash management.
• Liaison with bankers, attorneys, vendors, insurance agents, etc.
• Assistance in obtaining financing from banks, including assistance with negotiations.
• Review/negotiation of  insurance policies.
• Development of company accounting procedure manuals.
• Analysis of equipment purchases, expansions, etc.
• Mergers and acquisitions assistance
• Custom designed collection policies and procedures